Positions: Junior Lecturer in Engineering
Applications accepted until: 31 March 2021
Campus/Business Unit: IIE MSA – Ruimsig
Direct Reporting Line: Head of School – Engineering, ICT, Science and Health
ABOUT IIE MSA
IIE MSA, formerly known as Monash South Africa, was founded in 2001 by Monash University. Since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA is located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In addition to domestic (South African) students, IIE MSA is home to diverse cultures of students from different African countries.
IIE MSA is seeking an outstanding Junior Lecturer in the field of Engineering to strengthen the administrative and teaching capabilities in the School of Engineering, ICT, Science and Health (SoEISH).
Under the supervision of the relevant campus Programme Manager, 50% of the Junior Lecturer’s capacity is focused on the day-to-day administrative management of the School/s Lecturing team (i.e. recruitment process, contracting administration, managing the process of Lecturer timesheet checking and approvals in APS) and administrative support to the permanent Academic team across the relevant School/s and Programmes at a campus level. Administration includes the collection of evidence associated to the Council on Higher Education and Engineering Council of South Africa accreditation proceedings. The other 50% of the Junior Lecturer’s capacity will be focused on Academic objectives, including Lecturing on at least one module per semester as part of their development plan within the Academic team, and contribution towards the promotion of research and scholarship.
KEY PERFORMANCE AREAS:
ADMINISTRATIVE SUPPORT TO THE SOEISH
- Responsible for the day-to-day administrative support to the permanent Academic team of the SoEISH and its Programmes;
- Compile, manage and distribute academic reports as required by the SoEISH (i.e. SAM, KITSO, RTS, etc.);
- Capture student notes in SAM as and when required;
- Provide support during academic orientation. This includes programme information presentations, academic policies, outlines of the year, etc;
- Attend Academic meetings;
- Assist with gathering, collating and managing documentation and evidence for accreditation reviews;
- Involvement in campus PULSE and Groups Internal Audits;
- Provide administrative support, including calling, for Student Retention initiatives;
- Involvement in academic support and administrative duties during the campus registration period; and
- Support the Head of School (HoS) with SETS requirements.
INDEPENDENT CONTRACTOR (LECTURER) ADMINISTRATIVE MANAGEMENT
- Responsible for the day-to-day administrative management of the campus Lecturing team within the relevant School/s;
- Collaborate with the relevant parties (HoS, Programme Managers and HR) to advertise campus Independent Contractor (IC) vacancies;
- First line screening of applications;
- Setting up of interviews;
- Attend mock lectures where required as part of the candidate screening process;
- Responsible for completing the screening documentation requirements for all shortlisted candidates (i.e. references, MIE checks & academic approvals);
- Collaborate with campus HR to follow and complete the final recruitment steps, including gathering all required payroll documentation;
- Ensure that lecturers are approved by CAT and that all payroll requirements are met in collaboration with campus HR, prior to receiving their Independent Contractor Agreement (ICA) and/or Annexures;
- Draft ICA’s and annexures for timeous handover to campus HR for processing in APS;
- Ensure that all new Lecturers are invited to attend the semester Induction and Orientation sessions as part of their onboarding process;
- Liaise with the campus ICT department to ensure that all new Lecturers receive the relevant access rights and IT set up;
- Update the campus tracker to identify Lecturer gaps and work with the School to put recruitment plans in place to fill the identified gaps accordingly; and
- Manage the processing of Lecturer Timesheets in APS as part of the campus IC Timesheet Project team. Collaborate with the campus Timetabling Centre to fulfil this function and ensure that the relevant approvers process their approvals and checks timeously in APS on a monthly basis in accordance with the payroll deadlines.
RESEARCH & SCHOLARSHIP
The incumbent is required to promote a culture of scholarship within their practice, discipline and campus/team, and is also required to contribute towards IIE MSA achieving its annual research output targets.
Must teach at least 1 undergraduate module per semester in Engineering.
Minimum of a Postgraduate qualification / Bachelor of Engineering Degree (NQF Level 8). Willingness to study towards Master’s for developmental opportunities.
One year of administrative and/or customer service and/or tutoring experience is ideal.
OTHER JOB REQUIREMENTS
- Problem solving skills;
- Strong interpersonal skills with a passion for customer service;
- Time management skills;
- High level of communication skills in verbal, written and electronic modes; and
- Proven high-level administrative abilities.
Interested persons are invited to submit a covering letter together with their detailed CV responding to the selection criteria with details of three referees, to email@example.com
Please remember to quote the reference number. Enquiries in relation to this advertisement should be addressed to Mr. Grant Phakade at (011) 950 4040, email: firstname.lastname@example.org
Kindly rename all attachments with your name. i.e. Joe Soap cover letter, Joe Soap CV, etc.